Is There A Good Alternative To BooksTime Software?


It’s currently in limited release and only available to US-based, single-owner businesses. There are costs for utilizing add-on benefits like Wave Payroll and Payments by Wave. With Wave Payroll, there is a base fee of $35 per month, plus $6 for every employee or contractor enrolled in the system. Payments by Wave includes payment charges for credit card processing of transactions. According to usage, these add-ons are on a pay-as-you-go model, so users will only pay for these additional features if they choose to use them. With Wave, you can accept payment via credit card or bank payments. Your customers can choose to pay whichever way they prefer, or you can mandate which form of payment you’d like to accept on each invoice.

  • These estimates are fully customizable, so you and your client agree to a full, partial or custom payment plan.
  • Product Reviews Unbiased, expert reviews on the best software and banking products for your business.
  • BooksTime features full payroll services so you can ensure your employees get paid properly and promptly.
  • These features include the addition of Wave Plus, a service provided by Wave that will do your monthly small business bookkeeping, provide tax services, or assign a personal coach to you.
  • I have worked on several projects in which I was required to analyze numerous statements and invoices, and report on their accuracy and compliance with laws and regulations.
  • Alas, like most accounting principles, double-entry bookkeeping is a lot more complicated than this simple explanation.

They need more powerful, intensive, detailed, and helpful accounting software. This is why Wave’s CEO made the software free for everyone because it can be used by anyone – students and small business owners alike. Wave also built a COVID-19 help section into their software, which allows businesses to see tax relief options for their business.

Is Wave Right For You?

You can start small if you want and easily make the transition to more full-featured versions when it’s necessary. Prices range from $25 per month for BooksTime Simple Start to $150 per month for Advanced. Each offers a 30-day free trial and 50 percent off the first three months. Payments processed within two business days for credit card payments and two to seven business days for bank payments .

Just like when we reviewed BooksTime, I want you to think about where your business fits regarding these three choices. If you want to receive payments using Wave, that will cost you per transaction. For larger businesses that need to use Wave for payroll processing and tax purposes, you need to consider the monthly plan. Wave offers customizable templates recording transactions to create unlimited professional looking invoices, so you can add your logo and color scheme to reflect your brand. The Tech Troop likes the app and the many integrations BooksTime online offers its customers. Since it’s cloud-based, customers loved being able to access their secured data from anywhere and do things like check inventory on the fly.

Finally, you can add a product or a service to Wave, but there really isn’t a way to manage inventory, making Wave a much better option if you provide services. If you’re tracking sales tax, you’ll have to enter each appropriate rate in the Sales Tax screen in order to apply it to an invoice. Check out our accounting software review to find more options that could meet your unique business needs.

This is all good, but Wave’s customizability options aren’t as many and varied as Zoho Invoice’s. Wave is a double-entry accounting website with a price tag that would appeal to freelancers and independent contractors, though some small businesses with employees could use it, too.

It takes between two and seven days before users can receive their customers’ payments in their company’s bank accounts. Credit card payments are transferred to the company’s bank accounts in up to two days, but it may take up to seven days for bank transactions to process. Users can also prepare recurring bills with automatic payments and set up alarms to remind them when payments are due. However, there are instances where users may be required to pay for online payment processes. Should the user dispute a payment transaction, Wave charges the user with a one-time chargeback fee of $15.

Wave is a fantastic freemium accounting software tool that’s ideal for freelancers and small businesses. Customers we interviewed were extremely pleased with the tool, especially given the value it offers for free. However, we did note that the customer support team is hard to get in touch with, and Wave’s chatbot can be frustrating to deal with. During our testing, we found Wave to be extremely easy to use compared with tools like BooksTime and BooksTime, though also less advanced as well. We also noted that the application offers a ton of step-by-step self-help options within the dashboard, which will help those who are newer to accounting software tools. Any of your accounting software invoicing or receipts are free with Wave, so the only exceptions are when you get into credit card processing and payroll.

Wave is one of the easiest to use services of its kind you can currently find. The interface and user experience is very good indeed and we also like the way it’s possible to add in additional users. So you can hand over the reigns to others in your business, or indeed your accountant if the need arises. Enjoy a software that makes sense when you start sending invoices and tracking project information from your free ZipBooks account. The first time you log into ZipBooks, you’ll understand how easy it is to use. With ZipBooks, keeping track of time as you go means allowing yourself to invoice faster. When you create a new invoice for a client, just click “Add unbilled time,” and ZipBooks will automatically gather in the time you have completed.

For me an administrator must have the ability to close a period so that no changes are made. The lack of audit trails for transaction entries is also a case of imperfection at Wave . Admittedly, it is possible to generate transactions, then generate reports, then cancel the transactions, etc.


It is so easy to use, and customized specifically for small business owners. I absolutely LOVE the invoice feature – it’s the primary feature that I use – and it just works so well. My completed payments rate is 100% and I believe is at least in part due to how easy the process is to view/pay invoices. Put your wallet away, you won’t need to enter in any credit card ever, unless you want to normal balance use our payroll service. Wave’s free and limitless invoice software enables you to easily create and send professional invoices, with advanced features like recurring billing and automatic payments. Clearly, it would be better for you if your clients paid straight from their bank account. Of course, you can always work in this cost to your invoice so, your services cover the payment cost.

BooksTime Estimates

You can add your logo, use your colors, and customize the columns to look however you want. You can also quickly transform estimates into invoices and set up automatic recurring invoices and billing. Wave isn’t like a week-long Starz trial through Amazon Prime—you won’t find an extra charge on your credit card a month later and realize you forgot to cancel your “free” trial.

The Cash Flow report appears at the top of the screen in graph form, followed by Profit & Loss. Below that is a list of outstanding invoices and bills—mini aging reports. The Dashboard also displays account balances and income/expense numbers and charts, as well as links to common activities like adding customers and customizing your invoices. One of Wave’s limitations is how its system handles foreign exchange transactions. Currently, the system imports foreign exchange rates daily from a currency exchange site. If the rates change between when an invoice was created and when it’s paid, this could create a loss or a gain in foreign exchange.

Wave Specs

Wave (from Wave Financial, which was acquired in 2019 by H&R Block) also offers paid services such as payment processing, payroll and accounting support. Wave is an excellent choice for freelancers and small business owners who prioritize cutting costs and simplified finances. Wave offers a wide range of useful financial tools for free, so at the very least it’s worth a shot for new and small businesses trying to figure out what they need in the accounting department. Wave Payroll is $35/month + $6 per employee/contractor in full-service tax states, and $20/month + $6 employee/contractor in self-service states. If you don’t need lots of technical accounting solutions besides accounting and payroll, BooksTime with the Payroll add-on is your best choice. BooksTime is a free online accounting software competitor to BooksTime, offering many of the same features without the price tag.

Do I really need BooksTime?

Here’s 10 reasons why you should be using BooksTime. You save time on bookkeeping and paperwork because many of simple bookkeeping tasks are handled automatically making it easier to run your business. You can easily generate the reports with the information you need, so you always know where your business stands.

Wave is quite a capable service, but its numerous features don’t translate to the mobile apps as a whole. Wave Invoicing, though, allows you to create invoices and accept payments. It also provides access to your customers and item records, as well as invoice customization and defaults. If it’s a credit card payment with Visa, Mastercard or Discover, Wave collects 2.9% plus 30 cents per transaction. If payment is by American Express, Wave collects 3.4% plus 30 cents per transaction. If the client sends an ACH bank transfer, Wave collects 1% of the amount per transaction, with a minimum fee of $1. All payment processing transactions integrate with Wave’s invoicing and accounting software for no additional fees.

Some Wave Pros & Cons

Products & Services page lists all of the products or services that you buy from your suppliers. InEdit a product or servicepage, you will find your product or service details here such as your product or service name, Description, selling price and Income account. ClickAdd a customerbutton to add a new customer contra asset account manually within Wave App Accounting. ClickEdit paymentbutton to change the settings of payment for this recurring invoice. In this individual recurring invoice page,Create another Recurring Invoicebutton is on top right of the page and More Actionsbutton will expand the menu for more recurring invoice options.


The software now caters to four million users, and that number continues to grow as more companies aim for simplicity in generating accounting reports. Many small business owners need help sorting their business expenses to file taxes. In addition to tax compliance, owners also need to be weary of any flaws in their tax reports as they could lead to an audit on the company. They can also compare existing information to the same period of last month, quarter, or year. Furthermore, users can export the report in PDF and CSV formats to easily submit it to people who need a copy.

Of course, being able to send invoices isn’t all that great if you can’t use Wave to accept and track customer payments too. That’s where Payments by Wave comes in—and unlike Wave’s other freelance-friendly products, it’s not 100% free. We recently checked this page to make sure BooksTime hadn’t updated its plan or features. Everything’s stayed the same, which means we’re still comfortable recommending it as our favorite free accounting software option. This makes it unable to handle taxes countries like Australia where prices must be quoted inclusive of all taxes such as GST. There is no way to set an invoice total and have Wave calculate the tax portion by %.

The Wave 2020 edition is a free-to-use online service that combines core functions of accounting, invoicing, payments and receipts to deliver a well-rounded financial solution for all. Working from within your browser you can subsequently track your income and expenditure as well as improving efficiency overall. It’s aimed at everyone from freelancers and sole traders through to small businesses and those with an eye on expansion. Others may very well need more advanced functionalities that are not available in Wave. For example, tracking inventory or time management are features not available on Wave, but would be beneficial to independent contractors.

Wave Payroll is designed to save you time and improve your payroll effectiveness. Wave Payroll is cheaper than many other paid payroll add-ons for competitors like BooksTime, but still has its limitations.

Instead of a monthly fee, this paid feature only takes fees based on transactions so you’re only paying for what you use. allows for receipt scanning for mobile expense tracking so you can ditch the manual paperwork. The mobile app allows photo capture and then syncs with your Wave account for instantly up-to-date expenses. You can even forward receipts in your email to deposit directly in your Wave account. Wave Receipts is included with BooksTime, but requires a separate app download.

In its most basic incarnation Wave comes completely free to use, which considering the amount of features and functionality that are included makes it very appealing. The gratis version of Wave therefore delivers comprehensive tools for dealing with invoicing, accounting and receipts.

You can use it on a laptop, smart phone, mobile device, and multiple operating systems. Wave is a viable tool for new businesses that require simple accounting processes. Larger-scale organizations with more significant transactions and more critical tax considerations should use a more robust alternative to Wave. Wave recognizes that most entrepreneurs and small business owners don’t have any accounting or bookkeeping background, and it’s designed so that users don’t need it. There are many BooksTime reviews that give this software an excellent rating for its beginner-friendly, straightforward user interface.

SMB Compass is a bespoke business financing company focused on providing financing and education to small businesses across the United States. Many BooksTime reviews reveal how powerful the software is for individual contractors, freelancers, and small business owners.

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